Katrin BJ Sdn Bhd (La Gourmet) | Accounts Assistant

Job Title : Accounts Assistant

Job Location : Head Office at 12, Jln TP 2, Taman Perindustrian SIME UEP, 47600 Subang

Jaya, Selangor

Division Name : Accounts

Department Name : Accounts

POSITION PURPOSE (About the Role)

This position involves managing accounting tasks to ensure the smooth operation & compliance of company SOP of accounts department.

POSITION DESCRIPTION (Duties & Responsibilities)

Check and key in supplier invoices into accounting system
Issue payments to suppliers on time
Email payment advice to suppliers on time
Check & follow up with suppliers for discrepancy in invoice
Monthly Reconciliation - supplier statement of accounts
Update schedules (rental, telephone, utilities, bank guarantee, prepayment –advance, rental deposit, accrual & etc)
Download invoices from portals (TM, Unifi & etc) & check
Key in monthly trade invoices into system
Proper filing of tenancy agreement
Ensure compliance of company SOP
Ensure the accuracy and completeness of the entries
Monthly Bank reconciliations
Renewal of bank guarantee
Handle advance request and staff claim
Identify & resolve of tender issues
Knock off AP payments in the system
Inter companies transaction
Data entries of suppliers SI payments for HP & Leasing
Data entries of auto debit bills from credit card
Handle transfer of fund
Handle petty cash and reimbursement
Verify, code and prepare payment voucher for salesmen commission
Handle advance payment, salary cheque & chef payment
Proper filing of all the related documents
Attend company events (warehouse sales, annual stock take, monthly consignment stock take & etc)
Any other ad-hoc job or new scopes assign

Excluding Retail Shop (Outright and consignment customer)

Upload invoices into respective portal (B2B & etc) on time.
Prepare collection advice approval form (CAAF) submit to salesmen, Monitor & controlling
Control & monitor deduction deducted by customer from the CAAF
Update monthly receiving file
Data entries of CAAF-Collection for customers in system. Knock off of shop receipts in system
Print tax invoices from B2B, verified and post-tax invoices for rebates, A&P & other deduction. Check all this AP invoices is as Trading Agreement with respective customer. If a percentage from sales you need to update and maintain a table for each customer.
Check & identify monthly unknown deposit
Prepare Statement of accounts for selected customers & email
Reconciliation of debtor aging report against debtor control
Prepare consignment billing
Consignment invoicing – MSSR Billing
Consignment customer reconciliation
Subsequent receipt
Outstanding sales order listing
Inter-company transactions
Attend company events (warehouse sales, annual & monthly stock take)
Any other ad-hoc job or new scopes assign

Controlling & filing of pink copy invoice & delivery order received from operation department & monitor goods return & short supply deducted by customer from pink copy
Goods Return from Customer and Goods Reject by customer during delivery. Daily update of GRR from warehouse for both outright and consignment customer.
Received Goods Return Report (GRR) and Goods Reject Report (GRR) , update and issue CN. Or Stock Transfer Note or Consignment Transfer Note.
Purchase - Oversea shipment - costing and update inventory and AP invoices of each shipment.
Purchase – Local shipment update inventory and AP invoices
Schedule for Monthly closing- Provision accounts for purchase, duty freight, shipment charges and shipment variance
Report of Demurrage & Detention charges and external warehouse charges.
Monthly closing stock report (negative stock)
Stock report – purchase & return to Bramhill Sdn Bhd
Create Stock Take Batch.
Attend company event (warehouse sales, annual & monthly stock take)
Any other ad-hoc job or new scopes assign

Update of monthly schedules
Monthly journal entries ( depreciation (HP and Term Loan interest, HP and Term Loan payment, cash drawer & etc)
Inter companies reconciliation
Handle monthly Debit Note (to issue & to receive)
Checking Bank Advices before posting Bank Advices into the Pronto system
Monthly bank reconciliation
Inter companies transaction entries
Attend company event (warehouse sales, annual & monthly stock take)
Any other ad-hoc job or new scopes assign

Require minimum Certificate or Diploma in Accounting or degree in any business field.
Able to communicate with various level of people.
Able to work in a fast-paced environment and meeting deadline line

Interested candidates, please whatsapp Miss Priscilla at 016-4213838